Privacy Policy

GENERAL PRIVACY POLICY

This privacy policy sets out how KISPE uses and protects any information that you give KISPE when you use this website.

KISPE is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

KISPE may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 6th October 2016.


What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers


What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.


Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@kispe.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to KISPE Limited, PO Box 139, Liphook, GU30 9BT, UK.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

JOB APPLICANT PRIVACY NOTICE

Statement
As part of any recruitment process, Kispe Ltd, Kispe Space Systems Ltd and Applied Space Solutions Ltd ("the Company") collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

The kind of information we collect about you
The Company collects a range of information about you including:

  • Personal contact details such as name, title, addresses, contact details (including email address and telephone number(s))
  • Details of your qualifications, skills, experience and employment history
  • Information about your current level of remuneration, including any benefits entitlements
  • Whether or not you have a disability for which the Company needs to make reasonable adjustments during the recruitment process
  • Information about your entitlement to work in the UK
  • Where applicable, equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, religion or belief

The way we collect your personal information
Your information is collected in different ways, for example, data might be contained in application forms, CVs, passport or other identity documents or collected through interviews which are held and any other forms of assessment.
The Company will also collect personal data about you from third parties such as references supplied by former employers. The Company will seek information from third parties only once a job offer has been made to you and we will confirm that we are taking up references.

Where we will keep your personal information
The data we collect will be stored in a range of different places, including on your application record, in HR files and systems and on other IT systems (including email).

Why we process your personal information
The Company needs to process data to take steps at your request prior to entering into a contract with you and again if we do enter into a contract with you.
Sometimes we need to process data to ensure that we are complying with legal obligations, for example, we are required to check an applicant's eligibility to work in the UK prior to any employment starting.
We have a legitimate interest in processing personal data during the recruitment process and keeping records of that process. By processing data from job applicants, we can manage recruitment processes, assess and confirm your suitability for employment and make decisions on job offers. There are times when we may need to process data from job applicants in the response to and defence of any legal claims which may be brought.
Where necessary, we also process health information if we need to make reasonable adjustments to the recruitment process in relation to any type of ill health or disability which an applicant may have. This allows us to carry out our obligations and exercise specific rights in relation to employment.
For some roles, our Company is obliged to seek information about criminal convictions and offences. Where we do this, it is because it is necessary for us to carry out our obligations and exercise specific rights in relation to employment.
We have assessed and believe that in addition to our interests, it is in your interests for us to retain your personal information in relation to any suitable future employment opportunities which you may be interested in. If you object to us retaining your information you can object by writing to careers@kispe.co.uk

Who has access to your data?
Your information will be shared for the purpose of the recruitment exercise which includes sharing with members of the HR/Recruitment team (including the recruitment team of any third-party Company who has the vacancy), interviewers involved in the recruitment process, managers in the business area with the vacancy and IT staff where appropriate if any of the data is necessary for the performance of their roles).
We will not share your data with third parties until your application for employment is successful and you receive an offer of employment. We will then share your data with former employers to obtain references for you and where appropriate, the DBS to obtain criminal record checks where necessary for the role (however you will be informed of this prior to the checks being carried out).

Data Security
The Company takes the security of your data very seriously and has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed and is not accessed by anyone except by its employees and third party providers in the legitimate performance of their duties in relation to the recruitment process.
If you are unsuccessful in a specific recruitment process and provide consent for us to retain your data for a further period in order to be considered for future employment opportunities, we will delete and destroy your data at the end of that period if we have not obtained further consent from you for a further period of retention. Your data will be deleted and destroyed at any time where consent is required and you exercise your right to withdraw your consent to us retaining your data.
If you are successful in your application for employment, personal data gathered during the recruitment process will be transferred to your personal file and retained in accordance with Company policies. You will be provided with a new Employee Privacy Notice at that time.

Your Rights

  • As a data subject, you have several rights. You can:
  • Access and obtain a copy of your data on request;
  • Require the organisation to change incorrect or incomplete data;
  • Require the organisation to delete or stop processing your data where the data is no longer necessary for the purposes of processing;
  • Object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing; and
  • Ask us to stop processing data for a period if the data is inaccurate or if there is a dispute concerning whether or not your interests override the Company's legitimate grounds for processing the data.

If you would like to exercise any of the above rights please contact Emma Sawers on email at careers@kispe.co.uk.
You can also contact Emma to request a Subject Access Request Form if you wish.
If you believe that the organisation has not complied with your data protection rights you can complain to the Information Commissioner's Office (ICO).